We are currently looking for an Executive Assistant for our client, the work will be located in Helsinki. In the role of Executive Assistant, you will provide comprehensive administrative support to the CEO and Executive Team. This position requires exceptional organizational skills, discretion, and the ability to manage multiple tasks efficiently.

Main tasks:

• Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements.
• Prioritize and coordinate daily activities to ensure the executive's time is used efficiently.
• Anticipate needs and proactively resolve scheduling conflicts or issues.
• Organize travel logistics, including booking flights, accommodations, transportation, and itineraries.
• Ensure all travel arrangements align with the executive’s needs and preferences.
• Handle incoming communications (phone calls, emails, mail) on behalf of the executive, filtering and prioritizing accordingly.
• Act as a liaison between the executive and other staff members, clients, and external stakeholders.
• Schedule, prepare agendas, and organize materials for meetings and presentations.
• Prepare and maintain documents, files, and reports.
• Prepare reports and assist in budget planning or forecasting as needed.
• Handle sensitive and confidential information with the highest level of discretion and integrity.
• Maintain confidentiality of executive communications, personal information, and company data.

Requirements:

• Suitable educational background for the position
• Minimum of 5 years of experience as an Executive Assistant, Administrative Assistant, or similar role.
• Strong organizational skills with a high level of attention to detail.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Familiarity with office management systems and applications (e.g., calendar software, project management tools).
• Strong problem-solving abilities and the ability to multitask in a fast-paced environment.
• Ability to work independently, manage time effectively, and prioritize tasks.
• Professional demeanor with a positive attitude and exceptional interpersonal skills
• Finnish and English language skills

This is an excellent opportunity for an experienced professional looking for a new role where they can make an impact.